Management Sciences for Health(MSH) Jobs in Nigeria for a Finance & Admin Assistant

MSH is recognized globally for the technical excellence of its work and the professional integrity of its employees. We are proud of our staff and believe that they are the organization’s most valuable asset. The environment at MSH provides a stimulating experience that challenges individuals to develop and transfer innovative approaches to public health management. The importance of collegial collaboration among employees, mutual respect, and the development of shared goals constitute core principles at MSH. We are known for providing a stable, supportive, and flexible work setting that encourages continuous staff development. 

MSH is an equal opportunity employer and will not discriminate against any employee or applicant for employment on the basis of race, color, sex, sexual orientation, religion, creed, national origin, age, veteran’s status, or disability unrelated to job requirements. 
JOB TITLE: FINANCE & ADMIN ASSISTANT, TARABA
GRADE: G  
JOB ID: 13-5529
LOCATION: NG-  
# OF POSITIONS: 1
Center/Office:    CLM - General
PROJECT/PROGRAM: PRO-ACT  

OVERALL RESPONSIBILITIES
The FAA will be responsible for ensuring the smooth operation of technical efforts and/or field activities by providing logistical support and coordinating programmatic information for the Nigeria project activities within the OVC Project.  She or he will assist technical advisors/specialists and senior managers to coordinate project activities and will assist Finance & Admin Officer (FAO) for ensuring that any money expended in the field is done in accordance with Generally Accepted Accounting Principles, MSH policy, and any cost principles imposed by the donor agency.  The FAA is aware of, and adheres to, MSH’s procurement integrity standards in all activities. She or he works with other staff from the headquarters and/ or partner organizations to coordinate technical assistance.

SPECIFIC RESPONSIBILITIES
ADMINISTRATION:
Be the face of LMS to the outside, offering excellent customer care to our guests, clients and partners physically or through the electronic media.
Handle arrangements and assist in the logistics for meetings, retreats, and workshops.
Provide project support to specific projects. 
Facilitate effective and efficient communication between LMS Staff, partners and clients.
Manage the front office/desk and provide general administrative support functions including but not limited to: faxing, copying, binding, drafting memos and letters.
Assist with Procurement, preparing Activity Profile, Advance Request, Travel Arrangements etc. 

FINANCE: 
Provide following accounting and financial support to FAO:
Prepare payment vouchers.
Properly code all transactions.
Processing payment of expenses, including per diem and transport to participants during activities in the field.
Prepare deposit slips for cash to be deposited into the bank account.
Tracking and following up on outstanding advances and assure timely reconciliation.
Other tasks as requested by supervisor.
Reconcile advances, including review of receipts, coding of expenses on the general voucher and entering into QuickBooks.
Maintain accounting files.

QUALIFICATIONS
University Degree in Accounting or equivalent certification from a Business Technical School.
Experience as an Accountant or understanding of key aspects of accounting.
Proficiency in Microsoft Office programs, especially Excel spreadsheets, or comparable software and basic accounting software (i.e. QuickBooks).
Management Sciences for Health (MSH) saves lives and improves health, especially among the world’s poorest and most vulnerable people, by closing the gap between knowledge and action in public health. We live our mission to save lives and improve the health of the world’s poorest and most vulnerable people by closing the gap between knowledge and action in public health.
Specific qualification in management of a large and busy office
Familiarity with the PEPFAR or interest in learning about public health issues
Excellent writing and communication skills
Ability to work independently and as part of a team
Strong organizational skills and ability to handle multitask
Ability to respond to new challenges in a flexible and thoughtful manner
Background Information. 


Method of Application
https://jobs-msh.icims.com/jobs/5529/finance-%26-admin-assistant/job 

Application Deadline: 2012-10-05