Personal Assistant to Chief Information Officer

Personal Assistant to Chief Information Officer

Post Date: 2012-06-20
Desired Course(s): Not Specified
Application Deadline: Several Weeks Ago

Experience: 1-3 yrs
Job Status: fulltime
Location:Lagos

Job Details

Oando Plc is one of Africa’s largest integrated energy solutions providers with a proud heritage. It has a primary listing on the Nigerian Stock Exchange and a secondary listing on the Johannesburg Stock Exchange.

Job Title: Personal Assistant to Chief Information Officer

Department: Information & Technology

Overall Purpose of Job

• Provides time management, administrative and general secretarial support for the office of the CIO. The PA primarily assists the CIO in managing daily itinerary, coordinate technology meetings and prepare pre-reads and reports as requested by the CIO

Responsibilities:

• Effectively manage CIO’s itinerary using technology tools and applications
• Maintain an effective electronic document and filing management system for the CIO’s office
• Process incoming and outgoing mails, contracts, agreements, etc directing to appropriate IT&S departments/personnel for necessary action 
• Processes purchase orders and expense claim forms for the CIO’s Office and for other Company Executives as may be directed
• Makes necessary travel arrangements for the CIO  and liaise with the Procurement & Services function and/or appointed Travel Agents
• Schedule and coordinate important meetings/events
• Ensure adherence to process for all IT&S project engagement with the CIO
• Performs other assigned duties as delegated by the CIO from time to time
• Conduct technology research and prepare pre-reads and reports for the CIO

Person Specification:

• 1st degree from a reputable tertiary institution
• 2 -3 years cognate work experience within a reputable organization/institution
• ITIL Foundation Certification
• ITIL Masters and Project Management
• Certifications will be an added advantage

Required Competencies:

• ITIL Incident and Problem management skills
• Organization & time management skills
• Secretarial and administrative skills
• Interpersonal Relations/communications skills
• Office Automation (Word, Excel, PowerPoint; other applications)
• Oral & Written Communication
• Reporting skills
• Political Savvy

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